EASY for Exchange from EASY SOFTWARE UK

Easy for Exchange – Heavy cargo turned into lightweight cargo


Everything you need to manage your e-mail.

EASY for EXCHANGE supports automatic, rule-based and user-centric archiving scenarios. In addition to increased data security and legal compliance, the Exchange Server’s data load is significantly reduced.

By integrating the newest Microsoft technologies and interfaces, EASY for EXCHANGE supports you in implementing the e-mail management and archiving solution into your organisation.

Increasing amounts of data and enterprises are no longer a challenge because EASY for EXCHANGE simply evolves with the enterprise through its scalability.

EASY for EXCHANGE provides compliant e-mail archiving for the Microsoft Exchange Server. This flexible control allows both transparent archiving of journal mailboxes and the defining of individual archive folders or the scheduled processing of e-mail messages. This enables EASY for EXCHANGE to safeguard the interests of both mandated data retention while preserving the data protection of individual Outlook users.

Archived e-mail messages can be directly removed from the Exchange mailbox or be replaced with a small reference file. This not only reduces the Exchange Server’s memory load by more than 90%, it also significantly minimises backup time.

References are treated in Microsoft Outlook as normal e-mail messages; Outlook 2007/ 2010 and 2013 also facilitate previewing mail and attachments. Archived e-mail messages can be searched both in Outlook and in the Outlook Web app. The EASY search allows retrieving even information from (nested) attachments; concurrent searches in archived and non-archived e-mail messages, as well as in multiple archive mailboxes side by side, are also possible.

For mobile users, archived e-mail messages can be simply synchronised from the archive to the user’s Notebook.

Permanent availability of archived e-mail messages, whether offline or online, eliminates the need for using local PST files. This also saves you the job of repairing defective PST files or finding deleted PST files in the backup.


The archiving solution for microsoft exchange

  • Seamless integration with Microsoft Outlook
  • Smart and invisible in the Computer Centre with the Exchange Server
  • Easy to administer and up and running quickly
  • Extensive configuration capabilities and maximum performance for each mailbox
  • Automatic or rule-based archiving
  • Increases Exchange Server productivity
  • Rapidly and reliably replaces PST files

Legal security and flexibility

  • Retention of management functionality
  • Supports different archiving concepts
  • Close interaction with current Microsoft and archive functionalities
  • Journal archiving
  • Business groups and people-related archive rules

Deep integration with Microsoft Outlook

  • Searching/retrieving and displaying archived e-mail messages from Outlook and from Outlook Web Access (OWA)
  • Extensive search capabilities
  • Outlook preview also for archived e-mail messages
  • User-defined offline synchronisation

EASY for EXCHANGE administration is performed centrally for a single Microsoft Exchange Server Farm. Individual archive profiles can be easily created or derived from existing ones. This enables you to easily create archive rules for organisational units of a company through to individual mailboxes.

For each profile, you can set it so that the entire mailbox structure is considered for archiving, or only individual folders. EASY for EXCHANGE can optionally replace e-mail messages through a reference file or remove them from the Exchange Server. The use of various control criteria therefore allows setting up archive strategies tailored to the individual needs of a company.

Covering all legal matters

The fine-grained archive criteria facilitate compliant archiving, including archiving obligations such as those mandated by commercial code, but also personal rights that are covered by the Data Protection Act.


EASY for EXCHANGE integration into the Outlook Web app also provides safe access to the archive data within the Web browser. The use of EASY for EXCHANGE is also possible via Outlook Anywhere. Synchronisation functions are available for offline access to archived e-mail messages, e.g. visiting a customer.

Are you still using Microsoft Exchange Server 2007 or 2003?

Why not simply use EASY xBASE to archive your data and upgrade to Microsoft Exchange 2010 or 2013 including EASY for EXCHANGE at a later time? You’ll see, Exchange Server migrations are also very EASY.

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