Simultaneous & remote access
A significant additional benefit is that more than one person can access the scanned image of the invoice at any one time, so there are no bottlenecks or delays if the accounting team need to see a document, or if copies need to be provided. These can be accessed directly from the central SAP system. “Compared with having to track down the physical copy, this is so much more productive,” Dawn notes. “Having the information right there at your fingertips is also a great aid to budget monitoring.” The ability to readily distribute content to approved users also supports the Council’s remote- and home-working policy. Enfield actively encourages flexible working, allowing employees to operate from alternative locations and improve their work-life balance. Enfield is also a highly dispersed organisation and needs to be able to access and share invoice information with schools, libraries and other services it manages. “Two to three years ago, before we had multi-function printer/scanner/copiers, we had to rely on the post and fax to circulate copies of documents; now it’s all accessible and easy to share at the touch of a button,” Dawn explains.
Plug & play
Of the benefits of using EASY Software’s document archiving technology over competitive solutions, Dawn says, “The integration with SAP has been especially valuable. The capability was already in place, so no configuration changes