A Conversation With AIIM: Three Of The Biggest Business Problems

In a recent dialogue with thedmcollaborators, AIIM’s SVP EMEA, Atle Skjekkeland, discussed what he sees as as the three biggest problems facing brands today.

For one, according to Atle, Invoice Processing still isn’t adequately automated, with AIIM global membership research showing only one organisation in three has made the process seamless and digital. He also points out that HR needs to finally digitise all its processes. Finally, Atle highlights another problem area — contract management, revealing that two thirds of companies his organisation had recently surveyed admitted they still manage that process with paper or some level of manual input.

These are all areas companies need to address in order to remain competitive, he concludes. He also confirmed they are also excellent opportunities for the Document Management vendors to step in and help.

Read our full interview here

EASY Shortlisted At The Document Manager Awards For Twelfth Year Running

Document management sector leader gets on shortlist for twelfth year in a row at the upcoming DM Awards – the premier annual event for the UK content management community

Bury St Edmunds UK, September 5, 2018 – EASY SOFTWARE UK, Europe’s leading supplier of document management solutions, has today announced that it has once again been shortlisted in the annual Document Manager Awards.

The firm, which has won 15 DM Awards during the event’s twelve-year history, is shortlisted in three categories this year:

  • Accounts Payable/Invoicing Product of the Year – EASY Invoice
  • Software Product of the Year – EASY Contract Comfort
  • Workflow/BPM Product Of The Year – EASY Document 5

The DM Awards are given based on outstanding contributions to the document management industry, with the event acknowledged to be a must-attend date on the calendar for the UK document and content management sector.

The DM Awards span a range of product and project categories, with winners selected via a combination of online voting and the opinions of an expert judging panel, with the final award ceremony and winner presentations for 2018 taking place on November 22 at Radisson Blu Edwardian Bloomsbury Street in London’s Bloomsbury.

EASY’s crammed awards cabinet includes previous DM Award category wins such as ‘Email Product of the Year’ (three times), ‘Channel Partner of The Year’, ‘Enterprise CMS Product’, ‘Workflow/BPM Product of the Year’, ‘Compliance Product of the Year’, Invoicing Product of The Year’ and ‘Marketing Team of the Year’.

Howard Frear, Director of Sales and Marketing at EASY, commented: “We’re thrilled to be in the running for a DM Award for the twelfth year running, and we’d like to thank everyone in advance who will take the time to vote for us – and, of course, everyone who uses our solutions.”

Voting for 2018 is now open but, be advised, closes on October 31.

The online voting process takes only a couple of minutes. If you’d like to vote for EASY, please go here

To find out more about The DM Awards, please visit here and/or follow @DMMagAndAwards on Twitter

Accessibility – Always In Catch-Up Mode

In a recent opinion piece a well-known accessibility champion and software entrepreneur Jeff Mills explained why we can never afford to be complacent about digital openness. As technology improves, accessibility is always forced to play catch-up: it’s a perpetually moving target, which means brands need to keep testing their websites for full accessibility. A problem here: a real lack of investment in proper accessibility testing – the ‘I’ve run this software against it, it looks pretty accessible to me’ approach tends to win out versus doing the hard work (organising proper group testing with screen readers, for instance).

Jeff also argues that the work on the content side needs to happen as well, with document formats especially, concluding that brands still need to spend enough to make their services truly universal and address the whole market.

See this article in full

GDPR – What Can We Expect Next?

In a recent blog, data protection expert and lawyer Ralph T O’Brien discussed the recently-passed General Data Protection Act. His main point: if you are involved in the information and content business there’s a lot going on in the new DPA (Data Protection Act), which is how GDPR got passed into British law, that you need to know about. Mr O’Brien outlines why we needed a new DPA (the first one was passed in 1998) and the important fact that the UK didn’t just ‘copy-paste’ the EU’s legislation, but made significant local changes, and that there are lots of things that got added that are the subject of controversy (para 185). As well as detailing these important aspects of GDPR, Ralph warns that you not only need to deliver GDPR and align with this new Data Protection Act, but you need to start preparing for even more EU data privacy legislation in 2019.

Read his useful insights for yourself here.

EASY SOFTWARE UK Boosts Sales And Support With Key Appointments

Experienced enterprise knowledge and risk management technology sales specialist and software consultant bolster document management specialist’s already-strong UK team

Bury St Edmunds, UK, July 4, 2018 – EASY SOFTWARE UK, Europe’s foremost supplier of document management solutions, is delighted to announce the appointment of enterprise solution sales specialist Sam Lawrence to its sales and support team as Business Development Manager.

Responsible for managing all aspects of account management from pre-sales and sales through to project delivery and the transition to support, Sam will be accountable for a number of EASY’s flagship accounts, with her appointment clearly an important addition to the growing UK sales and support team.

Sam has 15 years experience in business development in the knowledge and risk management technology space in a career that features senior business development appointments at Lakeview Computers, Select Technology, SHE Software and Cardinus Risk.

In parallel with this appointment of Sam, the German-headquartered company has also appointed software solutions analyst Sean McLaughlan as an EASY software consultant.

Tasked with ensuring enterprise delivery and service targets are met and with scaling processes accordingly, Sean has over ten years of experience working in software solutions consultancy, working at tech services companies such as Digital Copier Systems, NetHelpDesk and MSX International. Sean is skilled in focusing on the management of relationships with all customers, particularly in all areas that impact the product implementation and services cycle.

For EASY SOFTWARE Sales & Marketing Director Howard Frear, these appointments signal another positive chapter in the company’s on-going success story. “We are excited with these two strong appointments to the EASY team, and we’re sure Sam will quickly help us grow EASY to support our pipeline, as her impressive business development track record, combined with her solid experience in the risk and knowledge management space, will be an extremely hard combination to beat.

“We are also really pleased to welcome Sean to the EASY UK family. Sean will work to support all aspects of the client relationship across our services and product solution, where he has impressive experience already.

“These are important appointments for EASY as we anticipate further growth in the areas of DM and contract management, digital finance and HR, as well as using DM to address regulatory requirements such as GDPR.”

A Conversation With The IACCM: The Cost Of Poor Contracting

In two recent blogs President of The International Association for Contract & Commercial Management (IACCM) Tim Cummins has discussed the membership organisation’s many insights into the challenges of contract management, against the background of what he fears is the wider societal erosion of trust in business.

Tim claims that the costs of poor contracting is a big issue, as IACCM research shows that, on average, businesses lose an average of 9.2% of value down to poor contract management approaches.

He also discusses the fact that there is little to no technology support for the management of those contracts, so the flows of data within the organisation important to the performance of a contract don’t exist. As a result, businesses are caught in a catch 22, he notes – if you don’t have a process to monitor the cost for lost revenue opportunity, then of course, you’ve not got the method of collecting the data to actually give you the evidence. In his companion piece, the IACCM leader then details the practical steps he sees as necessary to change the whole contract management issue for the better at last.

Read the first part of the interview here.

Making GDPR Do You Some Good

In a recent think piece, EASY SOFTWARE UK’s Marketing & Sales Director Howard Frear says we need to see GDPR as a positive change, rather than looking at the negatives.

GDPR has forced organisations to stand back and understand their data — so we should stop focusing on the challenges and instead focus on the positives of GDPR and how it can be advantageous to organisations.

For many organisations, data is a complex area, he notes — so there is no question that getting houses in order for GDPR may have finally brought in the required time, investment and considerable planning effort their data management projects require.

Check out Howard’s article here

Reaching Contract Management Nirvana

In a recent blog EASY SOFTWARE UK’s George Haddaway laid out how a more digital approach to the vital business process of enterprise contract management would help UK businesses.

According to George, contracts are one of the most vital documents in a business — nothing gets bought or sold without one being written up, but as it stands, only 20% of companies have any sort of Contract Management tool.

George states that his experience with customers suggests if users did adopt a more structured Contract Management approach, though, they would soon benefit from five key benefits: centralisation, deadline control, workflow automation, reporting and compliance adherence.

Read George’s insights here

Creating a Friction Free Digital Finance System – EASY and Nolan launch new eBook

Bury St Edmunds, UK, March 20th , 2018 – EASY SOFTWARE UK, Europe’s foremost supplier of document management solutions, has today launched a new eBook in partnership with Nolan Business Solutions, a long term EASY partner in the UK.  The book entitled ‘Creating a Friction-Free Digital Finance System’ looks at the historical and current role of the Accounts Payable department and how invoice automation technology has been used to transform the efficiency of this key department.

Looking at the motivations for AP departments to go ‘paper-free’, the eBook gives recommendations on what to look for in an invoice automation solution and cites valuable use cases to evidence best practice.

Nolan Business Solutions is a UK-based company providing business systems utilising the industry’s foremost ERP platforms, NetSuite and Microsoft Dynamics, developing and supporting Microsoft Dynamics GP for over 20 years and its products are used worldwide.

Download your FREE copy of the new eBook here

EASY SOFTWARE UK Receives Accredited Partner Status From The Accounts Payable Association

Document management leader confirms accreditation from leading sector professional body for its market-leading document management and digital finance solutions

Bury St Edmunds, UK, March 12, 2018 – EASY SOFTWARE UK, Europe’s foremost supplier of document management solutions, has been nominated as an Accredited Partner for its document management solutions by the leading Accounts Payable professional membership organisation in the field.

The APA (Accounts Payable Association) is a UK professional body devoted to serving the Accounts Payable/Purchase Ledger professional community and its accredited partners certification process signifies that any APA member can have full confidence in a designated solution.

Achieving Accredited Partner status can only happen after a rigorous validation process by the body by a stringent set of criteria.

EASY submitted its award-winning invoice functionality for scrutiny, software that streamlines the entire accounts payable or ‘Purchase to Pay’ process, employing the latest document management technology to automate this central Finance workflow to improve organisational fiscal efficiency and cash management.

“We are honoured to have received this accreditation,” notes EASY SOFTWARE Sales & Marketing Director, Howard Frear.

“It is very satisfying that our Accounts Payable/Invoicing Products have been recognised by as important industry body as the APA as those areas are core EASY competencies, and so this is real acknowledgement by the sector of our pivotal role in financial Document Management.”