GDPR stands for General Data Protection Regulation and replaces the previous Data Protection Directives that were in place. It was approved by the EU Parliament in 2016 and comes into effect on 25th May 2018. GDPR states that personal data should be ‘processed fairly & lawfully’ and ‘collected for specified, explicit and legitimate purposes’ and that your data is not processed without your knowledge and is only processed with your ‘explicit’ consent.
GDPR covers personal data relating to you. EASY Software is committed to protecting your rights and freedoms with respect to the processing of personal data. The Data Protection Act gives you the right to know what information is held about you and provides a framework to ensure that personal information is handled properly.
EASY Software is registered with the ICO (Information Commissioners Office) under registration reference Z2617971.
Our contact details:
EASY SOFTWARE (UK) PLC
Bury St Edmunds
Suffolk, IP33 3TA
Data Protection Officer (DPO): Howard Frear
The GDPR provides the following rights for you
1) The right to be informed
Our data processing is carried out using computers and/or IT enabled tools, following organisational procedures and modes strictly related to the purposes indicated. In addition to the DPO, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of the site (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the DPO at any time.
Our Data is processed at the DPO’s operating offices and in any other places where the parties involved with the processing are located. For further information, please contact the DPO.
EASY Software will provide you with information including: purposes for processing your personal data, retention periods for that personal data, and who it will be shared with. EASY Software will provide privacy information to you at the time personal data is acquired. EASY Software will provide you with privacy information within a reasonable period of obtaining the data and no later than one month if we obtain personal data from other sources.
2) The right of access
EASY Software is a Public Limited Company registered in England & Wales. Registration No: 3909188. Registered Office: 6th Floor, 25 Farringdon Street, London, EC4A 4AB. At any point, you can make a request relating to your data and EASY Software will provide a response (within 1 month). You have the right to complain to the ICO if you are not happy with the decision. You have the right, at any time, to know whether your Personal Data has been stored and can consult the DPO to learn about the contents and origin, to verify the accuracy or to ask for them to be supplemented, cancelled, updated or corrected. Requests should be sent to the DPO at the contact information set out above.
3) Withdrawing your consent
You have the right to request the deletion of your data. You may either do this in writing or orally using the contact information detailed above. EASY Software will respond within 1 month to your request.
4) The right to restrict processing
You have the right to restrict the processing of your personal data in certain circumstances. This means that you can limit the way we use your data. This is an alternative to requesting the deletion of your data.
You have the right to restrict the processing of your personal data where you have a particular reason for wanting the restriction. This may be because you have issues with the content of the information we hold or how we have processed your data
EASY Software will not process the restricted data in any way except to store it unless: we have your consent, it is for the establishment, exercise or defence of legal claims, it is for the protection of the rights of another person (natural or legal) or it is for reasons of important public interest.
5) The right to data portability
The right to data portability allows you to obtain and reuse your personal data for your own purposes across different services. The right to data portability only applies to personal data you have provided to us, where the processing is based on your consent or for the performance of a contract and when processing is carried out by automated means.
EASY Software will provide the personal data in a structured, commonly used and machine readable form. Open formats include CSV files. Machine readable means that the information is structured so that software can extract specific elements of the data. This enables other organisations to use the data. This information will be provided free of charge.
6) The right to object
You have the right to object to processing based on legitimate interests or the performance of a task in the public interest/exercise of official authority (including profiling), direct marketing (including profiling) and processing for purposes of scientific/historical research and statistics.
EASY Software will stop processing personal data for direct marketing purposes as soon as an objection has been received. There are no exemptions or grounds to refuse.
EASY Software will deal with an objection to processing for direct marketing at any time and free of charge.