Given the globally increased requirements for legally secure archiving, government and legislation now increasingly demands access to organisations’ accounting systems. Electronic tax audits have long been a reality. EASY SOFTWARE services as well as products and solutions provide the user with a powerful complete solution that meets and satisfies both German and international legislation.
The age of globalisation and worldwide competition requires DMS solutions that satisfy a variety of compliance requirements and meet national and international legal requirements and standards for long-term, revision-proof archiving of all types of documents.
The “Basic Regulations for Accessing Data and Auditing Digital Documents” therefore go far beyond simple document archiving. Although individual invoices, delivery notes, print journals, etc. are required to be retained as usual, there are now increasing requirements that allow tax offices to access the data contained in tax-related applications. This data must be provided in machine-readable form. At the same time, the law requires notaries or agencies, for example, to destroy their customer or client files regularly at stipulated intervals.
EASY software assists you in complying with these legal requirements, giving you peace of mind when the next tax audit is due. Revision-proof, long-term archiving of data via EASY products has been approved and certified by experts. Any change to or manipulation of archived documents and records is precluded. All relevant system activities are logged. Additional modules also enable EASY software to process data from ERP systems, and to provide it according to the tax code.
Worldwide installation in organisations with international operations with distributed locations is not a challenge to us. The implementation of document classes in EASY ENTERPRISE.x now allows replicating specific local legislations for archiving via so-called storage providers. Possible changes in procedures and laws can simply be implemented without requiring reinstallation.