EASY Capture Plus from EASY SOFTWARE UK

Easy Capture Plus – All In One

Overview

Easy Capture Plus – All In One

Powerful data extraction for electronic and paper-based documents is a key technology of modern document management systems. The EASY CAPTURE PLUS tool lets you easily integrate automatic recognition as well as efficient and secure acquisition of data with operations.

In addition to capturing paper documents, EASY CAPTURE PLUS also allows capturing and processing electronic documents. With its extensive options to capture documents directly from Microsoft Office, from the file system or from an e-mail system, EASY CAPTURE PLUS is the universal standard solution for data extraction including perfect integration into the ECM solutions from EASY.

Ease of Use

A typical feature of EASY CAPTURE PLUS is its concept of a simple and logically structured interface. This ensures ease of use and brief training phases for employees, thereby significantly reducing the risk of improper operation by users.

Modular Structure

The flexible EASY CAPTURE PLUS function modules facilitate simple customisation to individual requirements. This allows EASY CAPTURE PLUS to integrate very easily with different enterprise processes. Its common basic scenarios enable uniform capturing from different sources.

Functions

Extensive functions for data extraction and data integration enable efficient capturing and processing of documents from image sources (scanning), print data streams, and from Microsoft Office solutions, as well as from the file system, and reliable transfer of the data to an archive, workflow or other third-party systems. Processing within EASY CAPTURE PLUS allows splitting, extracting and converting documents.

A Server-Based Solution

The module’s server-based architecture is the basis for central and fast processing of documents. Central processing eases the load on the workstation computer, with more complex tasks being performed without user intervention. Operational or customising changes can be made for all modules without expensive roll-out on the server console; they will be immediately available to all work stations after publication. Server-based processing also allows high-availability solutions for CAPTURE PLUS operation.

Transaction Safety

An integrated transaction management feature ensures secure and complete capturing of all documents through to transfer to the backend application.

Branch Office Operation

With its integrated replication module, EASY CAPTURE PLUS provides the option to perform flexible and uniform capture of records and documents, even in distributed locations, using central administration. This functionality should always be used when a stable connection to the server is not available or the available bandwidth impact is too small.

An “All-In-One” Solution!

EASY CAPTURE PLUS provides sophisticated function modules for all tasks and processes during data extraction within a single software suite. Central, server-based configuration in the EASY CAPTURE PLUS Centre significantly simplifies and accelerates implementation of this solution.

Benefits

A Powerful Data Capturing Tool

  • Convenient capture of information from all input channels (paper, digital, e-mail, file system, Office, print data stream, etc.)
  • Great flexibility through server-based, modular structure
  • Uniform intuitive user experience for all modules
  • Automatic extraction to make your work considerably easier
  • High security through transaction-safe processing and Web-based process monitoring
  • Easy conversion to long-term formats, such as PDF/A
  • Convenient transfer to existing processes
  • Automatic alignment with existing data sources (e.g. vendor names)
  • Future-proof through state-of-the-art technology and high scalability
  • Maximum customizability to individual requirements
  • Simple integration through open interfaces
  • Client enabled, multilingual capabilities
Details

Form, Intuitive User Interface

  • Uniform capturing, allocation and indexing across all sources and media
  • Individual input masks can be easily created

Capturing Paper Documents (Capture Scan)

  • Efficient scanning of paper documents
  • Flexible binding and summarising
  • Integrating high-end scanners via standard interfaces
  • Dynamic and individual capturing masks
  • Central management and administration
  • Server-side processing for all tasks
  • Modular extensible through plug-in technologies and scripting
  • Client support for Microsoft Windows XP, Vista and Windows 7
  • Batch server for automatic processing without user intervention

Capturing Microsoft Office Documents (Capture MS Office)

  • Simple capturing of documents from Microsoft Office
  • Capturing individual documents from the file system
  • Direct and process-related capture of Microsoft Office documents
  • Supports:
  • Microsoft Office: Outlook, Word, Excel, PowerPoint
  • Microsoft Windows Explorer, any file types
  • OpenOffice

Capturing Print Data (Capture Print)

  • Capturing documents from all Windows-based applications during printing
  • Integration as a standard network printer
  • Integrating UNIX print systems (LPR)
  • Standardised PDF/A storage for long-term archiving including automatic format conversion
  • Easy integration with Terminal Server or Citrix environments
  • No client installation required
  • Optional manual indexing

Automatic Capture From The Filesystem, Folder Monitoring (Capture Batch)

  • Server-based monitoring of folders
  • Automatic processing of files
  • Supports the Scan-to-File function of multifunctional devices
  • Flexible settings and filter criteria
  • Script-driven “resolution” of directory structures and transfer to an archive
  • Full integration of all CAPTURE PLUS functions

Central Administration (Capture Plus Centre)

  • Web-based tools for administration and monitoring
  • Easy-to-configure and central management of EASY CAPTURE PLUS components
  • Good scalability and efficient load-balancing, supports cluster operation
  • Easily integrates with existing
  • IT environments
  • Central administration of applications and permissions, Active Directory integration (LDAP)
  • Flexible and installation-independent transport system for customisings
  • Modern interface structures
  • Distributed working across various locations via proxy server functionality
  • Userexits (e.g. for SAP and database integration)
  • Extensive Unicode and multilingual capabilities
  • Scripting support for individual customisations and extensions
  • Safe transfer of documents to EASY DOCUMENTS or EASY EXPERIENCE for processing within the workflow and for revision-proof archiving
  • Integrated transaction management

Extraction (Capture Read)

  • Document extraction of PDF, Image (OCR) and Barcode
  • Design studio, WYSIWYG-like
  • Cluster-capable server for distributed computing
  • Uniform configuration, regardless of data source
  • Simple classification and document splitting
  • Unicode support
  • “OCR+”: Integrating complex extraction scenarios using EASY xTRACT (optional), also EASY xTRACT for INVOICES
  • Simple data extraction and document recognition
  • Large standard functionality: Splitting, database requests, Verifier, Tap search, regular expressions, relative taps, and much more

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