R.F. Fielding
“There is a marked reduction in claims for missing paperwork and service issues are dealt with efficiently and professionally with almost no down timesince our go live date. I can honestly say that EASY SOFTWARE has achieved anear perfect score on raised service issues”.
Peter Whitelegg, IT Manager
Readsoft/ Health Protection Agency
“It’s about recognising common factors – with better information and analysis we can find out what we’re dealing with, save time and pinpoint potential risk areas.”
Proceed/ Alcatel Submarine Networks
“To say that the project has met our expectations would be an understatement. Installation of the hardware was performed by our staff overnight and 48 hours later we had a fully commissioned and documented Production Order archive from the development system.”
Peter Whitehead, SAP Project Manager
Martin Dawes
“In less than 6 months we have transformed a paper archive that was bursting at the seams to a productive electronic document management success story. We have experienced a quick return on our investment, through redeployed staff and space savings andthis has enabled us to increase our spending on customer service staff which will deliver improved service levels and increase our market share.”
Barry Johnson, Director of IT
M4 Systems/South East Water
“By switching to Microsoft Dynamics GP and with the additional functionality supported by M4 systems we anticipate many improvements in our finance function by shortening the process cycles and by automating transactions.”
Jo Hurley, IT Manager
Havebury Housing Association
“We now image and archive all of our invoices electronically, so that we can search them rapidly on screen, and dispose of the hard copies. It works very well. Now there’s no more searching in dusty boxes, which is very useful!. I am already confident that this has proved to be a very sound investment.”
David Hall, Director of Finance
Graham Packaging
“If we need help, I can call EASY and get on-site service and follow-up support very easily. When we called EASY’s references, that’s exactly what their other clients told us and that’s what we have experienced first hand. I can even call and speak to their president directly if I need to. That’s a differentiator.”
“EASY blew us away with just how much we could get for our budget and how quickly we could recoup our investment by replacing IXOS with the EASY for mySAP solution.”
Jeff Rishel, VP of IT
Discovery Foods
“Previously, tracking and managing invoice sign-off and approvals was a labour intensive, paper-based process that took weeks; EASY ENTERPRISE has helped us shave many days off that process, while giving us complete visibility of the status of each invoice in seconds.”
Alison Baker, IT systems Controller
Central Law Training
“We were spending 24 hours a month repairing and compacting .pst files. With EASY xBASE, we don’t have to do that any more – this is a significant time and cost saving. Add to that the 2 hours a day that we have shaved off our backup window and you can see why we are delighted with the results.”
Lee Smith, Internal IT Support Team
Bryden Johnson
“Our electronic document management project was precipitated due to the pressing need to house new staff and this proved to be a catalyst for change within the firm. We have successfully implemented EASY ENTERPRISE and we have achieved a demonstrable return on investment in terms of saved accommodation rental costs in a very short time.”
Neil Johnson, Partner
Anglian Water
“Few document management projects rely on one supplier alone and ours was no exception. We identified three disciplines – the scanning and OCR, the electronic storage,management and retrieval of the files; and the archival and storage of the paper record. EASY SOFTWARE led the project and collaborated with the other suppliers to deliver a polished and successful integrated service.”
Richard Norton, HR Services Manager
Alcon
“From the comfort of their desks, admin clerks could locate the invoice and request a printed copy which output a document watermarked as ‘copy invoice’ from the archive. A retrieval process that used to take 10 minutes was reduced to 1 minute and had the added flexibility that invoices could be retrieved on a number of fields such as customer address, order number or invoice number.”
Jamie Moss, IT Support
Airparks
The electronic management and retrieval of files and improved analysis capabilities of the solution combine to enable Airparks to swiftly isolate anomalies in the data.
“When looking at budget variances, we are able to spot trends, cost increases and potential problem areas. We can then go back to the source invoices for clarification. The solution helps ensure that a variance on a particular operational cost is brought to a senior manager’s attention quickly and is acted upon.”
Steve Hayes, Financial Controller
Lidl
“We have been very impressed with EASY throughout this project. The product is very intuitive, flexible and scaleable and the workflow capability very comprehensive and versatile. We are looking forward to a successful UK roll-out and then potentially mirroring that capability across other European property offices.”
Xyratex
“End users can now independently self-serve and retrieve invoices. The previous process had limited access and could involve having to rely on someone else to find the invoice and was both time consuming and a drain on resources. This self-enablement is saving us time and costs that we can directly attribute to the SAP implementation.”
Trudi Osborne, SAP Finance Implementation Manager
Crowe
“With our files scanned and stored electronically we have instant visibility of who has done what each day and where the documents are. We now conduct our daily underwriting meetings with all of the documents to hand at the touch of a button. Whether by document date, underwriter name or simply all the active documents being worked on, we can access them in seconds and make better, more informed decisions.”
Charlotte Wallace, Associate Director
Johnsons
“We have 60+ budget holders and many of them are field based. Getting invoices approved was a logistical and time consuming nightmare. One that we have now completely automated with workflow and we have reduced processes that previously took days or weeks to minutes and seconds…”
Peter Cawley, Financial Accountant
Pregis
“People were sceptical at first and treated it as ‘yet another thing to do’. But most people have been pleasantly surprised and can see the benefits of working without paper. Finding information is easier and faster, approvals are simpler and traceable. The whole process is so much more visible. It really is second nature to work this way.”
Gary Kempster, IT Director
Premier League
“We had achieved our initial goal with all records electronically stored and safe from loss and were already beginning to realise the workflow efficiencies that could be achieved by being able to simply access all related documents from one finance system.”
Simon Thunder, Finance Director
The Co-operative
“The electronic environment makes a huge difference to staff productivity and efficiency. HR staff have information at the touch of a button without having to wade through files of paper documents. So time utilisation has improved enormously. Also we have taken a retrieval process that used to take hours and reduced it to seconds. From a corporate compliance point of view the HR documents now contain full audit trails, they can’t be deleted and they can’t be mislaid and this is a critical position for documents with such high legal value.”
Matthew Allen, Business Manager
Spicerhaart
“Previously our staff spent their time responding to client phone calls and emails, looking for files, then filing and refiling. We stored the documents in leased storage warehouses which were very expensive and this was considered ‘dead’ money. Locally stored documents were spread across 3 floors and often files were lost or misplaced. Now that we are doing everything electronically there are no files lying around. We have effectively feng-shui’d the business!”
Steve Lamb, IT Director at Spicerhaart
